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2012 Katrina Recovery Project
Milestone List
As of 4 May 2011
6 May: Mitch Axsom, First Baptist Clinton (FB-C) sends out Initial Announcement, including a copy of this Milestone List, to all potentially interested local churches; requests local churches to make tentative Commitments to Participate, to provide estimate of number of participants and to identify Points of Contact (POC’s) No Later Than (NLT) 20 Jul 2012
6 May: Mitch Axsom, FB-C provides 2012 Project announcement to Association of Reformed Baptist Churches in America (ARBCA) to post in its newsletter
20 Jul: Local churches submit to Mitch Axsom, FB-C, tentative Commitments to Participate, the estimated number of their participants and church project (POC’s)
22 Jul: Stephanie Creasy, FB-C, establishes Alpha Roster based on the above input
22 Jul: Mitch Axsom, FB-C, establishes 2012 Katrina Recovery Project website
27 Jul: Stephanie Creasy, FB-C, sends out to all committed local churches follow-on instructions, to include a Katrina Recovery Project Leaders contact list and website address
31 Jul: Local churches post Project Sign-up Sheets
14 Aug: Local churches conduct Initial Project Organizational Meetings
9 Sep: Local churches investigate purchasing blocks of airline tickets
21 Sep: Local churches declare to FB-C their final Commitment to Participate, and provide names of participants
28 Sep: FB-C emails to local churches and posts on website an updated Milestone List, Volunteer Personal Information and Skills Assessment Form, Health and Travel Information Form, Waiver / Release and Liability Form, Emergency Medical Card form and Packing List
28 Sep: Mitch Axsom, FB-C, and George McDearmon, Ministry Team Leader, identify and assign daily worship and devotion leaders
14 Nov: Local churches return administrative forms to Stephanie Creasy, FB-C
14 Nov: Local churches provide Mitch Axsom, FB-C, work team leader and work team member nominations; Mitch Axsom and Brian Owens, Construction Team Chief, review nominations; Mitch Axsom establishes Excel Spreadsheet Work Team Assignment Roster
21 Nov: Mitch Axsom, FB-C, emails Excel Spreadsheet Work Team Assignment Roster to local churches and to Lakeshore Baptist Church (LBC) and posts it on website
28 Nov: Project conference call: LBC reviews work projects with Project leaders, local church POC’s and Work Team leaders
1 Dec: Debra McDearmon, Dining Facility Supervisor, orders food from Sysco
3 Dec: Work Team leaders contact Work Team members
12 Dec: Conference call; Project in Progress Review (IPR)
17 Dec: Roger Clark, FB-C, and / or Brian Owens, Construction Team Chief, conduct reconnaissance visit to LBC to review work projects
18 Dec: IPR meetings at local churches
19 Dec: Conference call; Project IPR
21 Dec: Local churches, in lump sum payment, send food / utilities payments ($100 per person) and any additional Project benevolence donations to Project Treasurer
28 Dec: Local churches provide airline Estimated Times of Arrival (ETA) and the number of vehicles deploying via Stephanie Creasy, FB-C, to Marcus Smith, Transportation Coordinator; he establishes Excel Spreadsheet Travel Matrix and coordinates for ground transportation for airport pick up, to include rental vehicles, if necessary
28 Dec: Mitch Axsom, FB-C, with input from Brian Owens, Construction Team Chief, George McDearmon, Ministry Team Leader and Laszlo Pasztor, Base Camp Operations, publishes updated Excel Spreadsheet Work Team Assignment Roster
28 Dec: Stephanie Creasy, FB-C, publishes sample Project Leader Emergency Contact Card
3 Jan: Mitch Axsom, FB-C, publishes daily/weekly schedule and administrative guidance: posts on web site and emails to local churches
3 Jan: Roger Clark, FB-C, and / or Brian Owens, Construction Team Chief, conduct reconnaissance visit to LBC to review work projects
3 Jan: Local churches provide finalized church travel information via Stephanie Creasy, FB-C, to Marcus Smith, Transportation Coordinator
4 Jan: Marcus Smith, FB-C, Transportation Coordinator, finalizes airport pick-up schedules and drivers; Stephanie Creasy, FB-C, publishes pick up schedule via email and posts on website
4 Jan: Local churches conduct final IPR meetings
4 Jan: Local churches load supplies
4 Jan: FB-C loads in-processing materials
5, 6, 7 Jan: Wheeled vehicle convoys depart for Lakeshore
6 Jan: Advance Party deploys to Lakeshore Baptist Church
6, 7 Jan: Advance Party conducts project handoff at LBC with previous volunteer church group, if necessary
6 Jan: Advance Party coordinates work projects with LBC
6 Jan: FBC treasurer sets up accounts with Lowes and with other vendors used in 2011 Project.
6, 7 Jan: Advance Party purchases food and supplies in Waveland
7, 8 Jan: Main bodies deploy via air and / or vehicle convoys
7, 8 Jan: Stephanie Creasy, FB-C, conducts In-processing;
8 Jan: LBC church services
8 Jan: Mitch Axsom, FB-C, Brian Owens, Construction Team Chief, George McDearmon, Ministry Team Leader and Laszlo Pasztor, Base Camp Operations Supervisor, review work team assignments
8 Jan: Work Team Leaders conduct team coordination meetings
8 Jan: George McDearmon, Ministry Team Leader, finalizes invitation flyer for Friday, 13 Jan 12 Outreach Dinner / Worship Service
8 Jan: Local sightseeing and youth activities
8 Jan: Mitch Axsom welcomes participants and presents initial in-briefing
9-13 Jan: Lakeshore Katrina Recovery Project
12 Jan: New Orleans tour
13 Jan: Marcus Smith, FB-C, schedules ground transportation to airports
13 Jan: Select personnel redeploy
13 Jan: Mitch Axsom, FB-C outbriefs LBC
13 Jan: Community Outreach Dinner / Worship Service
13 Jan: Treasurer settles accounts with LBC and with local merchants
13 Jan: Treasurer gives financial report to participants
13 Jan: Laszlo Pasztor: conducts After Action Review
14 Jan: Main bodies redeploy
22 Jan: Mitch Axsom provides After Action Report to FB-C elders
25 Jan: Local church participants conduct briefings to home churches
1 Feb: Treasurer’s final report to local churches
10 Feb: FB-C mails Project DVD to local churches, posts on website, YouTube and Facebook
10 Feb: Mitch Axsom provides final report to local churches